EPIC: A New Middle School Event In-Person @ The Blessed Sacrament Huguenot School


EPIC Initial Communication
EPIC Youth Registration Form
EPIC Adult Registration Form

What is EPIC?
EPIC is a *brand new* one-day diocesan event for middle school youth (rising grades 6-8). This event is intended to be a high-energy day that is focused on two things: (1) building community & friendships with other middle school youth, and (2) encouraging zeal for our Catholic faith. Throughout the day, youth will experience everything from inflatables to a service project, relay races to Mass. They will also interact with high school teens who attended Discipleship Week the four days prior to EPIC. At the end of the day, middle school youth will walk away feeling excited about their community and their faith.
Join us, it is going to be EPIC!
Who should attend EPIC?
EPIC is open to all youth who will be in grades 6-8 during the 2021-2022 academic year.
Where and when is EPIC?
EPIC will be held on Saturday, August 7, 2021 at The Blessed Sacrament Huguenot School from 11am-7pm.
What is the agenda of the day?
The full schedule for EPIC has not been set yet, but it will follow something like this:

  • 11:00am – Registration, Lunch, & Inflatables
  • 12:30pm – Welcome & Session #1
  • 1:30pm – Relay Races
  • 2:00pm – Free Time: Inflatables, Games, Sports, Scavenger Hunts/Geocaching, Letter-Writing Stations
  • 3:30pm – Service Project
  • 4:30pm – Session #2
  • 5:00pm – Vigil Mass
  • 6:00pm – Dinner & Entertainment
  • 7:00pm – Leave

How is Discipleship Week connected to EPIC?
Discipleship Week will be held the four days prior to EPIC, August 3-6. During Discipleship Week, high school teens will learn how to be disciples, leaders, and mentors. A practical component of this training is taking the skills they have learned and putting them into action at EPIC. To find out more about Discipleship Week, contact the Office for Evangelization at [email protected] or visit the website www.evangelizerichmond.org.
What are the COVID Guidelines for EPIC?
During the week of the event, all registered Youth Participants & Adult Chaperones will be sent up-to-date guidelines about how each type of activity will follow COVID precautions, including check-in the day of, meal distribution, and fun activities. Youth Ministers will be encouraged to review these guidelines with their youth and parents.
What are the requirements for adult chaperones?
For this event, 1 adult is required for every 6 youth who are participating in EPIC. Each adult chaperone must be in compliance with the Diocesan Safe Environment Policies, which includes completing the following:

  • Screening One Volunteer Form (every 5 years)
  • VIRTUS training (once)

Registrations will not be processed on-site. Please note that parish/Diocesan employees and Catholic school employees have additional screening that must be completed.
What is the registration fee?
The registration fee for youth participants and adult participants is $50/person.
The last day to register is Wednesday, July 7, 2021 at 11:59pm.
Cancellations & Substitutions

Each participant cancellation on or before July 7, 2021 Full Refund
Each participant cancellation after July 7, 2021 No Refund
Each participant substituted on or before Monday, July 26, 2021 Full Refund
Each participant cancellation on or before July 7, 2021 Full Refund
Each participant cancellation after July 7, 2021 No Refund
Each participant substituted on or before Monday, July 26, 2021 *Full Refund

*The last day to request a substitution is Monday, July 26, 2021 at 11:59pm. Please note, correct t-shirt sizes for substitutions cannot be guaranteed.
What does this registration fee cover?
The participant registration fee covers the following:

  • Admission to EPIC
  • Lunch & Dinner
  • Give Away item
  • T-Shirt

How do I register?
All youth and adults must register through their parish Youth Minister. The registration process includes:

  1. Registration Form: Print out and distribute the registration form from evangelizerichmond.org. A copy should be maintained by the Youth Minister in case of emergency. DO NOT SEND THESE TO THE OFFICE FOR EVANGELIZATION.
  2. Register Participants via the Online Registration System: If you are the parish Youth Minister, contact the Office for Evangelization to get the password for the online registration system.
  3. Send payments to the Office for Evangelization(if you did not pay via credit card on the online registration system): Be sure to include your parish/school name along with a list of participants for whom the payment applies. All outstanding registration fees will be invoiced to the parish.

Contact us via email ([email protected]) or phone (804-622-5159).